Colorado Crossroads

ACCEPTANCE IN EVENT:  

Colorado Crossroads is a stay & play event. In order to be accepted into the tournament, teams must pay their registration fee and meet our housing requirements. Simply registering your team does not guarantee acceptance into the tournament. Your team’s status in AES will reflect your team’s tournament status – until your team is marked as “Accepted” in AES, you cannot consider your team accepted into the tournament.   

Please complete these steps for acceptance:  

1. Pay the team registration fee  

1. Meet the housing requirements through THS – a minimum of 9 room nights per team (3 rooms per night). Teams within a 40 mile radius of the Convention Center are considered “local” and are exempt from this policy. Book your hotels here: 

1. We will begin accepting teams on Monday September 16th. 

 Other Important Info:  

• Please visit our Hotel FAQ page on our website here if you have questions on THS or the Stay & Play process.   

• Rosters are not required for acceptance into the event, you may add those later in your team dashboard.    

DEADLINES:  

Withdraw Deadline (for full refund): 12/12/25 

Registration Closes: 1/9/26 

Roster Deadline: 1/12/26 

Late Roster Deadline: 1/16/26 

Schedules and Waves:

Schedules and waves will be released closer to the event date on Advanced Event Systems.

Entry Fees can be paid for by mailing a check OR online using our new payment platform this year.  

To pay online:   

You will receive a confirmation e-mail from AES, but also within an hour of registering for the event, you will receive one from Player First. The confirmation from Player First will contain a link that will allow you to log-in and pay online.  

If you wish to still pay via check you can send a check (one per club) to the address below.   

MAILING ADDRESS  

One check per club.   

All checks should be made payable to Colorado Crossroads   

Colorado Crossroads  

8480 Upland Drive Suite 100  

Englewood, CO 80112  

Payment due no later than Monday, January 1st, 2026.

Entry Fees can be paid for by mailing a check OR paying through an invoice from PlayerFirst (EMAIL)

Checks made payable to 3STEP Sports, LLC and sent to:

3STEP Sports, LLC
P.O. Box 160
Louisville, TN. 37777

NOTE: Payment does not guarantee acceptance. Teams are accepted based on the order of payment received and room in the event. If the division is full by the payment deadline, the team(s) will be waitlisted until a space opens. If a space does not open, the waitlisted team(s) will be refunded.

Roster Submission Deadline:

Roster Deadline: 1/12/26 

Rosters are not required for acceptance into the tournament; you can add them in later in your team dashboard on AES. Teams must have a minimum of 6 players and 1 coach to compete. Players can compete with AAU or USAV memberships – either is fine. Coaches must be background checked in order to participate (USAV or AAU).  

REFUND POLICY

Full Refunds will be given if a team withdraws in writing by: 12/12/2025 

After that time the following policy will be in place:    

GENERAL RULE: There are no refunds for entry fees once a team submits payment except for one of the following three circumstances:  

• EXCEPTION ONE: If Crossroads denies a team entry because the division is filled, the team may cancel its application and receive a full refund of its team registration fee, OR may go on a waiting list.  

• EXCEPTION TWO: If a team accepts a place on a waiting list, the team may withdraw and obtain a full refund of its team registration fee any time before Crossroads accepts the team into the tournament from the waiting list. Once Crossroads accepts the team into the tournament from the waiting list, the team will not receive a refund if it then withdraws.  

• EXCEPTION THREE: If, because of COVID/19, national, state or local authorities decide to cancel this event or the use of facilities we intend to use for the tournament or issue local travel restrictions, stay-at-home orders, mandate quarantine or border crossing orders that prevent teams from traveling to the tournament, we will refund the team entry fee.  

Any team withdrawing from Crossroads MUST submit an email stating the team is withdrawing to info@coloradocrossroads.org with the club, team name, and reason for the drop. The time stamp on the email is the official time of withdrawal.   

To ensure the safety, comfort, and enjoyment of all guests attending Colorado Crossroads, we respectfully request that you refrain from bringing any prohibited items to the event. Both Colorado Convention Center staff and Colorado Crossroads security will enforce these policies, and prohibited items will not be allowed anywhere on the property, including both inside and outside the building.

The following items are strictly prohibited, and violators may be subject to removal by venue security:

• Coolers: Not permitted anywhere on the property.
• Personal chairs: No external seating is allowed.
• Photography and broadcasting for commercial purposes: Still and video photography, as well as broadcasting, are prohibited without prior approval. Bona fide media representatives may request credentials from tournament management for authorized coverage.
• Weapons and ammunition: This includes all weapons, whether openly carried or concealed.
• Smoking and smoking devices: Smoking of any kind, including the use of vaping devices, is not permitted.
• Alcoholic beverages: Not allowed on the premises.
• Illegal drugs and substances: Possession or use of illegal drugs is strictly prohibited.
• Outside food and beverages: Food and drink from outside vendors are not allowed.
• Balloons of any kind: Balloons are not permitted in or around the venue.
• Personal music systems and speakers: These devices are not allowed.
• Noise makers: This includes items such as party horns, cowbells, artificial hand clappers, and other disruptive noise-making devices.

We appreciate your cooperation in adhering to these guidelines to ensure a safe and enjoyable experience for all attendees. Thank you for being part of Colorado Crossroads!

Colorado Crossroads is a stay & play event. In order to be accepted into the tournament, teams must pay their registration fee and meet our housing requirements. Simply registering your team does not guarantee acceptance into the tournament. Your team’s status in AES will reflect your team’s tournament status – until your team is marked as “Accepted” in AES, you cannot consider your team accepted into the tournament.   

Please complete these steps for acceptance:  

1. Pay the team registration fee  

1. Meet the housing requirements through THS – a minimum of 9 room nights per team (3 rooms per night). Teams within a 40 mile radius of the Convention Center are considered “local” and are exempt from this policy. Book your hotels here: 

1. We will begin accepting teams on Monday September 16th. 

 Other Important Info:  

• Please visit our Hotel FAQ page on our website here if you have questions on THS or the Stay & Play process.   

• Rosters are not required for acceptance into the event, you may add those later in your team dashboard.    

ALL GUESTS ARE REQUIRED TO REGISTER ONLINE IN ADVANCE. COLORADO CROSSOADS IS A CASHLESS EVENT; NO GUEST PASSES CAN BE PURCHASED ON-SITE USING CASH.  

Guest registration link coming soon!   

PARKING

ONLINE CHECK IN: Rosters are due online by Friday January 22nd. Make sure that your rosters are in good order prior to online check-in – you must have rosters submitted before the system will allow your team(s) to check-in.

Online check-in will open on Monday, January 27th at 12:00am and will close on Thursday January 30th at 6:00pm MST.

Please complete online check-in (in AES) before you come to the Convention Center
to pick up your team credentials.

Steps to Check-In Online:
1. Log in to your AES account – www.advancedeventsystems.com
2. From your Club’s Dashboard go to “My Events” and find 2025 Colorado Crossroads
3. Hit the blue “Check In Now” button for each team on your dashboard
4. You will verify that your roster is correct, sign your name and phone number, and
then hit the “Complete Check-In” button to submit
5. Repeat steps until you have checked-in all of your teams for the tournament

CREDENTIAL PICK UP: Coaches can pick up their team credentials at the Colorado
Convention Center LOBBY B on Thursday 1/30 from 3:00pm-6:00pm.

Please complete online check-in prior to coming to the Convention Center. If you cannot make it by 6:00pm to pick up credentials for your team, please send another adult to pick them up for your team – (team parent, coach, club director, etc.).

Coming Soon!